Are you tired of managing your candidate database in excel files or external hard drives?
As a recruiter not having all candidate data on hand slows your hiring process down and wears you out mentally too.
The perfect solution is to have a candidate database management system for recruiters in one place where every member of the talent acquisition team can have access to the information and collaboratively move the hiring process forward far more efficiently.
In this blog, Tobu will elaborate on:
- Candidate Database For Recruiters – Meaning & Overview
- Why It Is Important To Have A Strong Candidate Database Tool For Recruiters
- What Are The Best Candidate Database Management Tools?
- Tobu’s Top 5 Picks
- Final Thoughts
Candidate Database For Recruiters – Meaning & Overview
The candidate database is at the heart of the hiring process. It is the ultimate source of information for recruiters to find the right candidate for their clients. A recruiter’s pipeline is his gold mine.
A candidate database contains all the information about candidates who have ever come in contact with the staffing agency. Ideally, a candidate database for recruiters has a minimum of the following data –
- Candidate resume on record
- Contact details
- Current/last job role
- Experience level
- Current/last CTC
- Ideal job position
- Past communication with the candidate
Generally, a candidate database has much more data than these primary fields. Additionally, a smart candidate database has other strong features like data analytics, resume parsing, etc. that simplify the life of a recruiter and let them focus on the more human aspect of recruiting.
In recruitment and talent acquisition technology, the candidate database is an integral part of the larger systems in place – CRM (Candidate Relationship Management) or ATS (Applicant Tracking System).
To learn more about how Recruitment CRM works, read our blog – Recruitment CRM 101 – Meaning, Features & Top
The Applicant Tracking System or ATS is a software that staffing agencies use to track the progress of candidates through the recruiting and hiring process. It focuses on the pipeline and management of candidates for successfully finding the right candidates for the job profiles.
As compared to CRM, ATS has a stronger candidate database tool within the software. In this blog, we will be focusing on the candidate database within the ATS.
Why It Is Important To Have A Strong Candidate Database Tool For Recruiters
Staffing agencies rely on quality candidates to fulfill their clients’ requirements. Without a strong candidate database, recruiters cannot move the hiring pipeline ahead. A smart tool that will gather data, store it safely, provide valuable insights, track communication and analyze the data.
A strong candidate database is important because –
- It improves the efficiency of the hiring process
- It automates routine tasks of the recruiters
- It supports the collaboration of various team members through each step of the process
- It streamlines communication with the candidate
- It stores all the documents that may have been obtained during the process and gives all team members direct access to them
Choosing the right candidate database management tool can become a make-or-break decision for recruitment agencies.
At Tobu, we have built an email resume extraction tool that has robust candidate database management features. Recruiters can access all the data through our unique dashboard that is powered by AI. Our technology automatically fetches resumes, implements resume parsing and builds a candidate database with multiple data fields that assist recruiters in their decision-making process. Our tool can be integrated with your existing ATS or CRM effortlessly.
To find out more, check out our video demo.
What Are The Best Candidate Database Management Tools?
The recruitment tech market is overflowing with options for candidate database management. The candidate database management is a part of the ATS of the recruitment agency. Tobu has chosen the top 5 Applicant Tracking Systems that have the best candidate database management tool in-built.
Tobu’s Top 5 Picks
Named as one of the Top 50 HR Products of 2022, VidCruiter is an extremely popular choice amongst recruiters all over the world. It is a secure and dynamic software with fantastic candidate database management features. VidCruiter enhances the hiring process experience by providing insights using the candidate database effectively.
This software is an all-in-one software for hiring agencies. Recruiters can rest easy knowing iCIMS can track every step in the candidate’s lifecycle. It uses AI to manage the candidate database for recruiters. It has innovative workflow options including video interactions. iCIMS is highly scalable and streamlines the hiring process to facilitate collaboration across the board.
Workable uses AI tech to source and screen candidates quickly for the recruiter. Hence, their candidate database management is top-notch and fully secure from outside attacks. Workable is popular amongst both small-scale recruiters as well as high-volume recruiting agencies. It is scalable and customizable for every type of staffing firm.
Bullhorn is an incredible software as it combines both CRM and ATS into one high-tech tool. This web-based software allows recruiters to work on their pipeline from anywhere at any time. Bullhorn’s AI assists in candidate database management and automates manual tasks. Bullhorn is a preferred choice in the HR and talent acquisition market.
Recruitee gains points amongst recruiters because at its core it encourages collaborative workflows and team efforts in a recruitment agency. The candidate database is stored, updated, and analyzed regularly by the software. The candidate database management tool helps in sourcing and screening candidates in advance. The best part about Recruitee is the 18 days free trial period! It allows staffing firms to check whether this tool is the right fit for their organization.
A candidate database is like a magician’s hat for recruiters. They can pull out a rabbit or a dove and leave their clients speechless! Choose a scalable, smart, and collaborative candidate management system to optimize your hiring process fully.