Desktop resume database- how to build your resume database using ai in 2024

hellobharadwaj

• 2 min read
Desktop Resume Database

Recruiters have a lot of resumes in their emails. These are typically lost in the email and are very hard to be organized into systems. There have been multiple ways to build your own personal resume database from your email and has been becoming easier with evolving technology. Recruiters spend a lot of time curating and receiving these resumes. And yet, when a new opening comes up, they end up looking for resumes in their job boards. This often means they are wasting away their passive resume database which could be worth a lot of time and money. Here is an article on what is the value of the Desktop Resume database. Most of a recruiters passive resume database is either in their Email or in their Desktops. Here is a history of how you could oraganize and search through them. 

How a Desktop Resume database was built in the past?

You probably did one of these to organise your resumes from your desktop in the past

Before 2015:

Create folders in your computer by department/ job function/ job board/ dates etc specifically for storing resumes. Recruiters also Manually added candidates  to excel sheets

Drawbacks: 

  • extremely time intensive, 
  • prone to human errors, 
  • have to do across multiple desktops, 
  • duplicate issues. 
  • Will have to manually parse resumes. 

Time Estimate for 50k resumes in your desktop : 8400 hours = ~1050 man days

Before 2024:

Using traditional recruitment systems/ ATS to add a candidate into the system through a gmail/ chrome extension(with automated parsing)

Drawbacks: 

  • have to do one at a time, 
  • have to do across multiple computers, 
  • duplicate issues

Time Estimate for 50k resumes in your inbox : 1680 hours = ~210 man days

How can you extract resumes from your desktop using AI now?

In 2024:

Tobu is a desktop resume extractor and database builder. 

Tobu automatically identifies all the resumes in your computer folders and parses them into a searchable database. This can be done across multiple machines and network folders. Duplicates are also automatically handled. 

Time Estimate for manual effort for 50k resumes in your desktop: 5 minutes

Conclusion

Resumes are valuable, recruiters should make the most of them and desktops are where recruiters have a lot of resumes. We have come a long way in organizing resumes. For the first time ever, a recruiter can start searching all the resumes that they ever had on their machines in a matter of minutes.

Tobu’s desktop Resume Extractor is a useful tool for recruiters who have resumes in their computers. It can scan your folders and automatically identify, parse, and organize all of the resumes in your computer and going forward. Tobu is currently the only product that can parse your entire desktop for resumes without the need for manual identification. If you are a recruiter and with a lot of resumes in your desktop, Tobu is a must have and the only Tool of it’s kind in the Global market at the time of writing this article(patent pending).

Go ahead, Sign up for a free trial to extract up to 500 resumes from your Email and desktop and experience the results first hand.

You could also a see a video demo of Tobu here. We have also built an Email Resume Parser/ Extractor to identify and parse all the resumes from your email accounts!