DISCOVER The 8 Key Features of an ATS

hellobharadwaj

• 4 min read
Key Features of an ATS

If you are a recruiter, a recruitment agency, or a staffing firm these are some questions that have definitely crossed your mind when buying or choosing the right ATS for your company. 

Did you know that 75% recruiters globally are using some type of ATS to manage the hiring process and 94% of them have said that using a recruitment ATS has positively impacted their hiring process? 

The hiring pipeline is the lifeline of recruitment agencies. ATS is one of the best methods to streamline and integrate the recruitment process efficiently. In this blog, Tobu experts will share what to look out for when buying an ATS. 

What Is Applicant Tracking System?

An ATS or Applicant Tracking system is software that is specifically designed for recruiters. It covers the entire recruitment process from candidate sourcing to hiring. ATS can streamline, integrate and implement the hiring pipeline on one platform accessible to all team members and customizable according to projects. 

ATS is thus a boon for recruiters in a fast-paced, global world. ATS removes bias, automates manual tasks, maintains a candidate database, and provides analytics to help recruiters in making better decisions. 

Why Should Recruiters Opt For An ATS?

This is a frequently asked question and the source of a lot of debate, especially amongst recruiters who are still considering whether ATS is a necessary investment for the company. 

Here are some compelling reasons why recruiters should opt for an Applicant Tracking System – 

  1. End-to-end coverage of the hiring pipeline in one integrated ATS.
  2. Encourages clear definition of roles and responsibilities while fostering collaboration among team members 
  3. A clear view of analytics and performance of teams per client, per hire. 
  4. Faster and more efficient recruitment process across the board. 
  5. Centralized candidate database that is safely stored on high-end servers. 
  6. Elimination of manual tasks which allows recruiters to focus on effective candidate experience and engagement. 
  7. The ability to track a candidate’s progress through a centralized ATS boosts productivity. 
  8. Better quality hiring from a qualified pool of applicants thanks to robust filters within the ATS. 

What Are The Key Must-Have Features In An Applicant Tracking System?

Tobu, the world’s first email resume extractor, has come up with a list of key “must-have” features in the ATS – 

  1. Resume Screening & Storage – Resumes are key to the recruitment process. A good ATS will have the ability to screen resumes, aggregate the data, and store it safely. If staffing firms don’t have access to high-quality resumes they cannot hire high-quality candidates, hence this resume screening and storage feature is a must-have. 
  2. Careers Page Builder – Some of the best ATS’ have a career page builder ready for plug-and-play. This allows recruiters to create a customized and up-to-date careers page for brands. This feature is extremely helpful, especially for big recruitment agencies who need to constantly update job vacancy boards for efficiency and quick turn-around time. 
  3. Job Board Integrations – To attract a large applicant pool and a qualified talent pool, recruiters need to post the job description on multiple job boards like Indeed, ZipRecruiter, Foundit (previously Monster), LinkedIn, and Naukri.com. An ATS should be able to post to multiple job boards from within the system at the click of a button. This makes a recruiter’s life easier. Job Board Integration is a must-have feature in ATS. 
  4. Centralized Database & Candidate Management – ATS should hold all the information pertaining to all the applicants in a centralized database. Recruiters should be able to track the applicants throughout the hiring process. They should be able to see all communication (emails, phone logs, messages, and team members’ notes) in one place for effective hiring interactions. 
  5. Collaboration – Hiring is not a one-person job. A team of talent acquisition personnel works together to find the right candidates for the job. ATS therefore cannot be a software that works in a silo. It has to be a software that supports and encourages teamwork and collaboration every step of the way. A collaborative ATS is transparent, updates in real-time, and shows KPIs for teams as well as individuals. 
  6. Communication & Interview Scheduling – A good ATS has integrated communication enablers – you can send out emails, and text messages and schedule interviews with candidates using the ATS. Recruiters don’t need to step out of the ATS to move the hiring process forward. 
  7. Multi-Platform Equipped – ATS should work on different platforms and different devices. It should have the capability to function smoothly on Microsoft OS, Mac OS, Android OS, iOS, and other leading platforms. Recruiters can work from their laptops, desktops, tablets, and mobile phones – ATS should be equipped to support their workload through cloud computing on all these devices and platforms. 
  8. Safety and Customer Support – Data safety is the most important must-have feature in an ATS since your ATS becomes a data hub for your team. All the information entered by applicants as well as received from clients is confidential and sensitive information, therefore robust security is needed. Also, customer support is essential for system maintenance and other issues that users may face when using the software. 

Final Thoughts

Tobu is the world’s first email resume extractor software that takes away all the hassle of manually downloading resumes from your email inbox and then uploading them to Tobu’s dashboard. Our AI-powered software is one-of-a-kind and simple to navigate, use and maneuver through. Check out our video demo to learn more. 

You can also check out our detailed ATS reviews for some of the world’s leading systems –