Outlook Resume Search – How to find candidate resumes within your Outlook
Resumes get lost in your Outlook all the time. To efficiently find candidate resumes in your email, use the right tools and strategies. This article will provide tips and techniques for effectively doing a Outlook Resume search and identifying the most qualified candidates for open positions.
Why Recruiters look for candidates in their Outlook?
- Looking for a specific candidate resume hidden away in your Outlook – Many times you just know the name of the candidate or the contact details and you are looking for the candidate resume in your inbox.
- Looking for a candidate with a specific set of skills- You have a set of candidates who are matching a new job opening that you are looking to close.
- Looking for candidates who applied to an earlier job – You have a job opening similar to another one in the past where you already have job applications.
- Looking for candidates by date ranges – You know a candidate mailed you approximately a year back but can’t quite remember who the candidate was.
- Screening resumes for a new job posting- you recently posted a job and got candidates in your inbox. You are looking for the best candidate from the recent list of recipients matching a particular set of skills.
How to find candidates in your Outlook:
The old way: before 2015:
Search your Email directly and search through the attachments using a service like Gmail / outlook.
It also required hours of Manual organization to make the search better– you would need to organize resumes by folders and labels in your inbox.
The slightly newer way:
ATS/ CRMs – before 2023:
API into ATS systems allowed recruiters to push a resume one at a time into ATS systems. This would then be parsed and made partially searchable by the fields identified. ATSs also have specific email forwarding features which could allow you to forward resumes to a specific email that was generated by the ATS/ CRM. Ultimately, this was also pretty time consuming and not foolproof. Ultimately it meant only resumes from specific sources could be picked up in mass (for instance from job boards etc. Or they would need to be manually sent into the ATS system one at a time.
The new AI Way in 2023 of searching for candidate in your Outlook inbox – Outlook Resume Search:
Tobu is the world’s first Email Resume Extractor. It means, in 2 minutes of linking your Outlook account, Tobu will automatically scan your inbox and identify just the resumes, parse all the resume fields that you have in your inbox, de-duplicate them and make them all searchable. Recruiters can now start searching through all the resumes that they ever owned in a matter of minutes. Here are some of the examples of how you could use the search engine to find resumes:
- Candidate name and contact details
- City, country or zip code radius
- Keywords/ skills
- Advanced boolean searches
- Dates resumes were recieved
- Age of resume(how old is the resume)
- Job board/ job the candidate applied to
- Job titles held
- Years of experience
Sign up and link your Outlook in 2 minutes to start searching for the best candidates within your own database in a couple of minutes. Tobu will create a private account for you and your company to be able to search through all the resumes that you already have.
With this, you will be able to find every single candidate in your inbox and never lose a resume ever again. Tobu unlocks the full power of your passive resume database.
Further, using Tobu, you will also be able to send bulk mailers or standardized saved templates to the candidates in order to reach them and place them for future jobs.