Passive resume database – What does it mean and how to activate it?

What is a passive resume database?

A passive resume database is a collection of resumes that have been submitted by job seekers, either to a company directly or to a job search website. These resumes are typically not actively being considered for any specific job openings, but rather are stored in the database for future reference. Companies may search the database when they have a job opening to see if any of the candidates in the database are a good fit. Passive resume databases can be a useful tool for companies to find potential candidates, as well as for job seekers to get their resumes in front of more employers. 

What are the advantages?

• It allows the recruiter to easily search and find potential candidates for future job openings.

• It allows the recruiter to identify and reach out to passive job seekers, who may not be actively looking for a new job but may be open to new opportunities.

• It saves time by reducing the need to advertise job openings and review a large number of unqualified resumes.

• It can be a useful tool for finding candidates with specific skills or experience that may be difficult to find through other means.
• You are not competing for the same set of active candidates in your job boards in the market
• The passive database that you possess is probably already highly curated to the locations, skills and job markets that you and your company is targeting. 

What is the value of a passive resume database?

While it is hard to exactly estimate the value of the database, it can be especially valuable if these passive job seekers have valuable skills or experience that are difficult to find through other means. Resumes are really expensive on job boards and can cost between $1-10 depending on the skillsets and the industries. It is very likely that you already have candidates worth thousands of dollars in your past recruitment process. They are typically in your old recruitment systems, emails and Desktop/ network drives. Tobu is a resume extractor that identifies resumes from your Emails and desktops automatically builds a resume database for you. In our experience, some of the recruiters who have been in the business for 5 years have north of 50k resumes that could already be worth over 100k dollars if used well. 

How to build a passive resume database?

You are probably heading in the right direction if your company has been organized from the start in terms of maintaining records, either by using an ATS (Applicant Tracking System) or a CRM (Customer Relationship Management). Depending on the strength of the system, it might be possible to review and update old resumes. However, based on our review of many of the ATSs in the market, we determined that this was not the main objective of most tools. While they can be good at getting resumes from specific job boards, it becomes difficult to re-use the passive database.

This is a specialization of Tobu, where it automatically extracts resumes from your email and desktop and builds the resume database of everything you ever owned in a matter of minutes. It makes them all searchable by advanced search criteria. Here is a detailed blog on the different ways you can search through your data. 

How do you make the most of a passive resume database?

1. Clearly define the types of roles and skills you are looking for so that you can effectively search the database for relevant candidates.
2. Regularly review and update the database to ensure that it remains current and relevant.
3. Use keywords and filters to narrow down the pool of candidates and find the most qualified individuals.
4. Reach out to passive job seekers to see if they are interested in exploring new opportunities.
5. Consider offering incentives or referrals to current employees for suggesting potential candidates from the database.
6. Keep track of the candidates you have reached out to and their status in the hiring process so that you can effectively follow up and manage your pipeline of potential hires.

Tobu is a tool built with the focus of making the most of your passive resume database with a really powerful search engine and powerful email campaigns with tracking with a focus to update your resume database constantly. 

How to make money using a passive resume database?

There are a few ways that you can potentially make money using a passive resume database:

1. If you have built a large and valuable passive resume database, you may be able to sell access to the database to other companies or recruiters who are looking for potential candidates.

2. If you are a recruiter or staffing agency, you can use the database to find and place candidates with companies that are looking to hire. You can charge the company a fee for your services, and potentially also receive a commission from the candidate’s salary.

3. You could also consider offering premium features or services, such as resume writing or career coaching, to job seekers who are looking to improve their chances of being found in the database.

It is important to note that building and maintaining a passive resume database has traditionally been a time-consuming and resource-intensive endeavor. Using AI, Tobu has managed to make this a one click process and helps you to make the most of your existing data. Additionally, it is important to ensure that you are complying with all relevant laws and regulations regarding the collection, use, and storage of personal information contained in resumes.

Conclusion

In conclusion, a passive resume database can be a useful tool for recruiters to improve their hiring process by allowing them to easily search and find potential candidates for future job openings, identify and reach out to passive job seekers, and save time by reducing the need to advertise job openings and review a large number of unqualified resumes.

Tobu is a tool that is focused on making it easy to build a resume database from your Email and Desktop in matter of minutes. The goal is to help you in your recruitment process by finding the best candidates and making the most out of your existing hidden and lost candidates from your past recruiting processes.

Go ahead, Sign up for a free trial to extract up to 500 resumes from your Email and experience the results first hand.

You could also a see a video demo of Tobu here. We have also built a Desktop Resume Parser/ Extractor to identify and parse all the resumes from your desktop!